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Student Registration, Transfer, and Withdrawal Requests

Student Registration, Transfer, and Withdrawal Requests

Welcome to Maple Ridge – Pitt Meadows School District No. 42 (SD42). We are proud to be one of B.C.’s most innovative school districts and make it our mission to ensure all learners feel valued and reach their full potential.

Click on the appropriate tab below to learn about the process for kindergarten registration for the 2022/23 school year, new student registration (K-12), transfer requests, and/or withdrawal requests for the 2021/22 school year. 

For guides on registration, transfers, and/or withdrawals, visit the IT HelpDesk page.

Kindergarten registration

Any child who turns five years old in 2022 (born in 2017) will be eligible to register for the 2022/23 school year.

Learn more about our online kindergarten registration process at www.sd42.ca/kindergarten-registration.

Grade 8 transfer information 2022/23
Information for parents/guardians of Grade 7 students

Overview

To provide an optimal learning environment for all students, the Maple Ridge – Pitt Meadows School District No. 42 (SD42) must manage enrolment across all schools, ensuring that enrolment numbers match building capacity.

“Where space and facility is determined to be available,” the school district has an open boundary policy that allows flexibility in choice regarding which secondary school students may attend (School Act section 74.1 Section 6). Due to increasing enrolment in recent years, however, the majority of students are assigned to their catchment school. All our high schools meet the needs of all learners.

Download Grade 8 Transfer Information 2022/23 in PDF format.

ONLINE REGISTRATION

The Grade 8 Transfer Period opens at 12:00 noon on Thursday, February 3, 2022. All Grade 8 transfers/new to district registrations are done through the Parent Portal. If you are new to the school district, you will need to create a Parent Portal account before registering.

In-District Students

Families with children currently enrolled in a Maple Ridge – Pitt Meadows School District (SD42) elementary school should submit an Existing Student Transfer Request in the Grade 8 Transfer Period.

Out of District Students

Families with children currently enrolled in an elementary school outside of the Maple Ridge – Pitt Meadows School District (SD42) should submit a New Student Registration in the Grade 8 Transfer Period.

DETERMINING CATCHMENT SCHOOL

The registration form will automatically populate with your child’s secondary catchment school based on the residential address on file with your child’s elementary school.

You can also find your child’s secondary catchment school using the school locator tool at http://www.sd42.ca/school-locator/.

New development areas may not show accurate results. Please confirm with your child’s elementary school if necessary. 

 

If the address you register on the portal does not match what is on file, proof of change of address will be required. Rental agreements are not accepted as proof of address.

ACCEPTANCE CRITERIA

The size of the school facility may limit the number of out-of-catchment registrations that can be accommodated. The school district will accommodate catchment registrations first, then attempt to accommodate sibling out-of-catchment registrations. Sibling placement cannot be guaranteed, however. Our acceptance criteria are as follows:

  1. In-catchment area students who, in the previous year, attended the school;
  2. In-catchment area students who, in the previous year, were placed by the district in a different school due to a lack of space
  3. Siblings of in-catchment area students (grades 8 to 11);
  4. New in-catchment area students;
  5. Siblings of out-of-catchment area students enroled in the school (grades 8 to 11);
  6. Out-of-catchment area students currently attending an SD42 school;
  7. Out-of-district students currently attending an SD42 school;
  8. Students not currently attending an SD42 school but residing in Maple Ridge or Pitt Meadows;
  9. Out-of-district non-resident students.

ONLINE REGISTRATION DEADLINE

Deadline for completing a request for the Grade 8 Transfer Period is February 18, 2022. If you do not register by the online registration deadline, you will need to complete a request under the Enrolment Requests – New; Transfer; Withdraw (2022/2023) school year.

PLACEMENT NOTIFICATION

Parents will be notified by email before spring break about their child’s assigned school.

TRANSFERS AFTER DEADLINE

Movement between schools after the school placements have been finalized will require a transfer request submitted on the Parent Portal under the Enrolment Requests-New; Transfer; Withdraw (2022/2023) school year.

 

The ability to transfer will be limited by building space and available staffing. See Student Transfer Guidelines.

 

A review of transfer requests will be completed before the Grade 7 orientation date in May. Individual meetings and/or visits will occur after placement.

New student registration
K-12 students new to the district who are registering for the current school year

If your child is new to the school district, use the school locator to find your child’s catchment school. Online registration for the current school year opens on the Parent Portal during the third week of August.

The Parent Portal registration process is as follows:

STEP 1 OPEN A PARENT PORTAL ACCOUNT
You must open an SD42 Parent Portal account to access registration. You can complete this step at any time at https://parents.sd42.ca
STEP 2 SELECT THE REGISTRATION PERIOD
Once registration opens during the third week of August, log in to your Parent Portal account, click on the “New Requests” tab and select “Open Enrolment Requests (New – Transfer – Withdrawal).”
STEP 3

PLACEMENT CONFIRMATION
Once your child has been assigned to a school, you will receive an email notification confirming your child’s school placement and instructions on how to upload supporting documents to complete the registration process.

The prioritization of transfer requests is guided by SD42 Procedures 9200.1: Student Placement.

Transfer request (K-12)
SD42 students (K-12) who want to transfer to a different SD42 school or program for the current school year.

Kindergarten to Grade 12 students currently enrolled/registered in an SD42 school or program may request a transfer to a different SD42 school or program. 
 
While every effort is made to accommodate transfer requests, SD42 cannot guarantee your request can be accommodated. The prioritization of transfer requests is guided by SD42 Procedure 9200.1: Student Placement
 
Parents contemplating a transfer request are strongly encouraged to consult with the principal or vice principal at the child’s current school before submitting a formal request. To make a formal transfer request, log in to your Parent Portal account, click on the “Registration” tab, and under “New Request” select the appropriate transfer period.

Withdrawal process
Withdrawing a student from School District No. 42

If your child is planning to attend school outside of SD42 for the current school year, please complete our withdrawal form on the Parent Portal. Withdrawing through the Parent Portal helps us ensure student records are transferred to the new school in a timely manner. If you are withdrawing more than one child, complete a separate request for each child.

To complete a withdrawal form, log in to your Parent Portal account, click on the “Registration” tab, and under “New Requests” select the appropriate withdrawal period. Contact your child’s new school/school district to inquire about their registration process. 
 
Please note: A withdrawal cannot be used to request a different school within SD42. If your child is currently attending an SD42 school and you would like to request a transfer to a different school within our district, you will need to complete a transfer request. See the transfer request process tab above for more information.  

Our vision
Our vision is for every individual to feel valued and for all learners to reach their potential.
Our mission
Our mission is to support all individuals in their development as successful learners, and as respectful, caring and responsible members of society.