Student Registration, Transfer, and Withdrawal Requests

Student Registration, Transfer, and Withdrawal Requests

Welcome to Maple Ridge – Pitt Meadows School District No. 42 (SD42). We are proud to be one of B.C.’s most innovative school districts and make it our mission to ensure all learners feel valued and reach their potential.

Click on the appropriate tab below to learn about the process for kindergarten registration for the 2023/24 school year, new student registration (K-12), transfer requests, and/or withdrawal requests. 

For guides on registration, transfers, and/or withdrawals, visit the IT HelpDesk page.

* Registration will only be complete once all applicable documents have been provided and approved by the assigned school.

Kindergarten registration

Any child who turns five years old in 2024 (born in 2019) will be eligible to register for the 2024/25 school year.

Learn more about our online kindergarten registration process at www.sd42.ca/kindergarten-registration.

For frequently asked questions about kindergarten registration, see https://www.sd42.ca/online-kindergarten-registration/.  

Supporting documentation
Documentation required for registration for all school-age students
  • Proof of age and address

    Parents must provide ONE of the following documents for their child for verification:

    1. birth certificate
    2. B.C. Drivers Licence/BCID
    3. B.C. Services Card/Care Card
    4. INAC status card
    5. passport/Nexus pass
    6. immigration documents/permanent resident card

    Every parent registering a child must upload to the Parent Portal* proof of current BC residency with TWO supporting documents.

    1. ONE of the following: BC Drivers Licence/BCID/BC Services Card (Care Card);
    2. ONE of the following:

    • Mortgage document.
    • Purchase/rental/lease agreement.
    • Municipal/utility tax bill/credit card bill.

    * For document upload instructions, visit IT HelpDesk at https://www.sd42.ca/helpdesk/registration/parent

  • Temporary resident and refugee supporting documents

    A student who is in British Columbia with their parent/legal guardian may be eligible for a publicly-funded education if the parent/legal guardian meets criteria set out by the provincial government and the Maple Ridge-Pitt Meadows School District.

    Custodial parents/legal guardians of school-age students who are out of province/country must provide proof of age and proof of address (see Proof of age and address tab above).

    Additionally, they must provide official and original documentation of ONE of the following:

    • Work permit valid for a year or more, proof of employment shown on current three paystubs (minimum 30 hours per week), and a passport; OR
    • Study permit valid for a year or more, letter of acceptance or transcript showing enrolment in degree or diploma granting program at a public post-secondary institution or enrolment in degree-granting program at a private post-secondary institution authorized by the B.C. Ministry of Advanced Education, a statement of tuition paid, a program schedule, and a passport. (Permit cannot be for high school upgrading or ESL unless required for acceptance into the afore-mentioned programs, for one year only, and the institution is BC-EQA); OR
    • Diplomatic status.

    Should you require support with first year settlement needs, please contact our settlement workers in schools at swis@sd42.ca  More information on this service is accessible here:  https://www.sd42.ca/programs/settlement-workers-schools/.

    * To register as an International Fee Paying Student, go to https://inted.sd42.ca/admissions/application-information/.

Acceptance Criteria
View criteria used to determine order and placement of students

The following criteria will be used to determine order of placement of K-7  students:

  1. Siblings of students already attending desired elementary school (currently in grades K-6);
  2. In catchment (proof of residence required);
  3. In catchment daycare (proof of daycare in catchment required);
  4. Out of catchment without siblings;
  5. Out of district students.

Grade 8 to 12 registrations shall be prioritized on the following basis:

In catchment area students who, in the previous year, attended the school;

  1. In catchment area students who, in the previous year, were ‘placed’ by the district in a different school;
  2. Siblings of in catchment area students already attending the school (currently grades 8 to 11);
  3. New in catchment area students;
  4. Siblings of out of catchment area students enrolled in the school (currently grades 8 to 11);
  5. Out of catchment area students who request to attend the school, which is other than their catchment area school;
  6. Out of district students.
New student registration
Registration for K-12 students new to the district

K-12 online registration for the current school year is now open on the Parent Portal. If your child is new to the school district, use the school locator to find their catchment school. 

The Parent Portal registration process is as follows:

STEP 1 OPEN A PARENT PORTAL ACCOUNT
You must open an SD42 Parent Portal account to access registration. You can complete this step at any time at https://parents.sd42.ca
STEP 2

SELECT THE REGISTRATION PERIOD
Once registration opens, log in to your Parent Portal account, click on the “New Requests” tab and select “Open Enrolment Requests (New – Transfer – Withdrawal).”

STEP 3

PLACEMENT CONFIRMATION
Once your child has been assigned to a school, you will receive an email notification confirming your child’s school placement and instructions on how to upload supporting documents to complete the registration process.

The prioritization of transfer requests is guided by SD42 Procedures 9200.1: Student Placement.

Please note any registration/transfers/withdrawals completed over summer break will be actioned when schools reopen, applicants will be contacted before the first day of school.

Grade 8 Transfer Period Information 2024/25
For parents of Grade 7 students going into Grade 8

To provide an optimal learning environment for all students, the Maple Ridge – Pitt Meadows School District No. 42 (SD42) must manage enrolment across all schools, ensuring that enrolment numbers match building capacity.

Where space and facility is determined to be available,” the school district has an open boundary policy that allows flexibility in choice regarding which secondary school students may attend (School Act section 74.1 Section 6). Due to increasing enrolment in recent years, however, the majority of students are assigned to their catchment school. All our high schools meet the needs of all learners.

1

ONLINE REGISTRATION
Registration takes place on the Parent Portal (https://parents.sd42.ca).

In-District Students: Families with children currently enrolled in a Maple Ridge – Pitt Meadows School District (SD42) elementary school should submit an Existing Student Transfer Request in the Grade 8 Transfer Period.

Out-of-District Students: Families with children currently enrolled in an elementary school outside of the Maple Ridge – Pitt Meadows School District (SD42) should submit a New Student Registration in the Grade 8 Transfer Period.

2

DETERMINING CATCHMENT SCHOOL

The registration form will automatically populate with your child’s secondary catchment school based on the residential address on file with your child’s elementary school. You can also find your child’s secondary catchment school using the school locator tool, which can be found here: http://www.sd42.ca/school-locator/

  • New development areas may not show accurate results. Please confirm with your child’s elementary school if necessary. 
  • If the address you register on the portal does not match what is on file, proof of change of address will be required. Rental agreements are not accepted as proof of address.
3

ACCEPTANCE CRITERIA
The size of the school facility may limit the number of out-of-catchment registrations that can be accommodated. The school district will accommodate catchment registrations first, then attempt to accommodate sibling out-of-catchment registrations. Sibling placement cannot be guaranteed, however. Our acceptance criteria are as follows:

  1. In-catchment area students who, in the previous year, attended the school;
  2. In-catchment area students who, in the previous year, were placed by the district in a different school due to a lack of space
  3. Siblings of in-catchment area students (grades 8 to 11);
  4. New in-catchment area students;
  5. Siblings of out-of-catchment area students enroled in the school (grades 8 to 11);
  6. Out-of-catchment area students currently attending an SD42 school;
  7. Out-of-district students.
4

ONLINE REGISTRATION

Online registration OPENS at noon, Tuesday, February 13, 2024. Deadline for completing a request for the Grade 8 Transfer Period is 11:59 pm, Tuesday, February 27, 2024. If you do not register by the online registration deadline, you will need to complete a request under the Enrolment Requests – New; Transfer; Withdraw (2024/2025) school year. See information under following tab, Transfer requests (K-12), including late Grade 8 registration.

Grade 8 students who did not register during the Feb 13 – 27 registration period will be able to register on the Parent Portal starting noon, Wednesday, March 13, 2024, in the early enrolment period for the 2024/25 school year.

5

PLACEMENT NOTIFICATION
Parents/guardians will be notified by email by Friday, March 8, 2024, about their child’s assigned school.

6

TRANSFERS AFTER DEADLINE

Movement between schools after the school placements have been finalized will require a transfer request submitted on the Parent Portal under the Enrolment Requests-New; Transfer; Withdraw (2024/2025) school year.

    • The ability to transfer will be limited by building space and available staffing. See Student Transfer Guidelines.
    • A review of transfer requests will be completed before the Grade 7 orientation date in May. Individual meetings and/or visits will occur after placement.
Transfer request (K-12), including late Grade 8 registration
SD42 students (K-12) who want to transfer to a different SD42 school or program for the current school year.

Kindergarten to Grade 12 students currently enrolled/registered in an SD42 school or program may request a transfer to a different SD42 school or program. 
 
While every effort is made to accommodate transfer requests, SD42 cannot guarantee your request can be accommodated. The prioritization of transfer requests is guided by SD42 Procedure 9200.1: Student Placement
 
Parents contemplating a transfer request are strongly encouraged to consult with the principal or vice principal at the child’s current school before submitting a formal request. To make a formal transfer request, log in to your Parent Portal account, click on the “Registration” tab, and under “New Request” select the appropriate transfer period.

Download: Student Transfer Guidelines: Elementary 2024/25.
Download: Student Transfer Guidelines: Secondary 2024/25.

Withdrawal process
Withdrawing a student from School District No. 42

If your child is planning to attend school outside of SD42 for the current school year, please complete our withdrawal form on the Parent Portal. Withdrawing through the Parent Portal helps us ensure student records are transferred to the new school in a timely manner. If you are withdrawing more than one child, complete a separate request for each child.

To complete a withdrawal form, log in to your Parent Portal account, click on the “Registration” tab, and under “New Requests” select the appropriate withdrawal period. Contact your child’s new school/school district to inquire about their registration process. 
 
Please note: A withdrawal cannot be used to request a different school within SD42. If your child is currently attending an SD42 school and you would like to request a transfer to a different school within our district, you will need to complete a transfer request. See the transfer request process tab above for more information.  

Waitlists for schools/programs

When a school or program is full, schools have the option of putting students on a waitlist for the next available space.

Families with children on waitlists will receive a prompt through their Parent Portal account in November and/or February, asking that they confirm they want their child(ren) to remain on the waitlist for the preferred school/program. Parents/guardians will be able to confirm through the Parent Portal their desire to have their child remain on the waitlist. If a student’s position on the waitlist is not confirmed within 21 calendar days, the system will automatically remove the student from the list.

Late French Immersion registration for 2023/24
Golden Ears Elementary

Online Information Night:

Wednesday, January 18, 2023 (7 p.m.)
Preregistration required: https://bit.ly/3Fv95La

Late French Immersion

The SD42 Late French Immersion program is an excellent opportunity for students who want to learn a second language or are looking for a challenge. Students who are currently in Grade 5 are eligible to begin Late French Immersion in September 2023, at Golden Ears Elementary. This two-year elementary program continues at Maple Ridge Secondary School.

For more information about our French Immersion program, please contact Laura Brandon at 604.463.9513 or laura_brandon@sd42.ca.

Registration / Transfer Requests

Registration for Late French Immersion opens online at noon, February 15, 2023, and closes at 11:59 p.m. on February 24, 2023. Registration will be via the Parent Portal. Please ensure you have created a Parent Portal account and have familiarized yourself with the platform well in advance of the registration date and time. To learn more about creating a Parent Portal account, please visit: https://parents.sd42.ca.

Timestamp

All registrations are date and time-stamped once you start the registration form. Please ensure all sections are accurate. If you are registering twins, a registration form for each child must be completed.

Confirmation Email

Once you submit your registration form, you will receive a confirmation email that your application has been received. If you do not receive this email within 24 hours (check your junk/spam folders), please contact the IT Services Help Desk at 604-466-6248. 

Confirmation of Acceptance

You will receive a confirmation email of the status of your transfer request once your request has been processed. Once your child’s registration in the program has been approved and confirmed, your space will be released from your current school and your child will attend the Late French Immersion program at Golden Ears Elementary in September 2023.

Waitlist

There are a limited number of spaces in the Late French Immersion program. Once all registration spaces are filled, applicants are placed on a waitlist in time stamp order.

Wheelhouse Program registration for 2023/24
Alouette Elementary

Online Information Nights:

Thursday, January 12, 2023 (6:30 p.m.)
Preregistration required: https://bit.ly/3Wjg3tl

Tuesday, January 24, 2023 (6:30 p.m.)
Preregistration required: https://bit.ly/3BFCj8Z

 

Wheelhouse Program

The Wheelhouse is a classroom where Grade 6 and 7 students are both challenged and supported in becoming life-long learners and responsible citizens. Program highlights include the following:

  • Weekly field study days during which students learn outside the regular class setting;
  • A classroom of care and discovery that is well supported by staff, parents, and community mentors;
  • Leadership activities that improve confidence, citizenship, and social responsibility; 
  • A strong focus on building individual skills to be successful learners.

For more information, including a more in-depth look at the program, dates and times for student interviews, and details on how to become a Wheelhouse student, please visit The Wheelhouse online at https://wheelhouse.sd42.ca/

 

Eligibility

The Wheelhouse is open to all students who will be in Grade 6 or 7 in September 2023. Students may begin the program in Grade 6 or 7. The Wheelhouse program runs out of Alouette Elementary, 22155 Isaac Crescent, Maple Ridge.

 

Registration / Transfer Requests

The registration/transfer request process for the Wheelhouse Program opens on the Parent Portal at noon, February 15, 2023. All students registering for Wheelhouse must be in Grade 6 or 7 in September 2023.

 

  • IN-DISTRICT STUDENTS
    To request that your child be transferred to the Wheelhouse program for Grade 6 or 7, sign into your Parent Portal account shortly before registration opens, and click on the Registration tab in the main menu. Select the New Requests tab, click on the Wheelhouse Registration 2022/23 ­– Alouette Elementary hyperlink, and follow the instructions that appear. (If you run into any technical issues, please contact the IT HelpDesk at 604.466.6248.)

 

  • OUT-OF-DISTRICT STUDENTS
    To register your out-of-district child in the Wheelhouse program for Grade 6 or 7, you will first need to open an account on the Parent Portal. Sign into your new Parent Portal account shortly before registration opens, and navigate to the registration page by clicking on the Registration main menu item. Select the New Requests tab, click on the Wheelhouse Program Registration 2022/23 – Alouette Elementary hyperlink, and follow the instructions that appear. (If you run into any technical issues, please contact the IT HelpDesk at 604.466.6248.)

 

Timestamp

All registrations are date and time-stamped once you start the registration form. You will need to ensure all sections are accurate. If you are registering twins, a registration form for each child must be completed.

 

Confirmation Email

Once you submit your registration form, you will receive a confirmation email that your application has been received. If you do not receive this email within 24 hours (check your junk/spam folders), please contact the IT Services Help Desk at 604-466-6248. 

 

Confirmation of Acceptance

Ms. Cornell will contact you directly to advise you of the status of your application/enrolment request. Once your child’s enrolment in the program is confirmed, their space will be released from their current school and your child will attend Alouette Elementary as part of The Wheelhouse beginning September 2023.

 

Waitlist

There are a limited number of Wheelhouse spaces at Alouette Elementary. Once all registration spaces are filled, applicants are placed on a waitlist in time stamp order.

 

Our vision
Our vision is for every individual to feel valued and for all learners to reach their potential.
Our mission
Our mission is to support all individuals in their development as successful learners, and as respectful, caring and responsible members of society.