Student Registration

Student Registration

To find out your catchment area, click on the School Locator. For more information about kindergarten registration, click here.

To learn more Grade 8 registration, student transfer guidelines and Grade 7 info sessions, see below.

Grade 8 Registration

Boundary Policy

The district is charged with managing enrolment at all schools and ensuring that enrolment numbers align with capacity at each school. This management assists in providing optimum learning environments for all students across the district.

School District No.42 has an open boundary policy that allows flexibility in choice regarding which secondary school students may attend “where space and facility is determined to be available” (School Act section 74.1 Section 6). 

Ideally we try to give every student his or her first choice of school.  Should this not occur, families may access the transfer process.  If you have any questions, please contact your elementary school or the high school.  We wish everyone a successful transition from Grade 7 to Grade 8.

District Grade 8 registration procedures

  1. Registration for grade 8 for the 2016/17 school year will be done on the parent portal.  Registration will open on Wednesday,  February 17, 2016, at 12 noon.  (**Please note: any students currently not attending a school in SD42 will not be able to register online and must complete a paper registration form at the District Education Office prior to March 7, 2016, to be included in placement decisions impacting staffing for September 2016.  After March 7, they register at their catchment high school.)
  2. The online registration form will automatically populate with your child’s secondary catchment school.  This is determined by your address (not your elementary school). You can check the School District website http://www.sd42.ca for your catchment school. Please note that new development areas may not reflect accurate results of your catchment school.  Please call and confirm with the school if necessary.  Families will be able to request their first two choices of schools.  Registration numbers are limited by capacity.  Details regarding acceptance criteria are noted below.
  3. Out-of-catchment registrations may be restricted by the limits of the school facility size (as described above) and staffing. The district will accommodate in catchment registrations first and then attempt to accommodate sibling out of catchment registrations; however, sibling placement cannot be guaranteed. Please refer to the acceptance criteria below.
  4. All Grade 8 online registration must be completed by 12 noon on February 24, 2016.
  5. Date and time will be a factor after catchment and sibling students are placed.
  6. When a school is declared full if registration did not occur by February 24, 2016, students may not get their catchment school.
  7. Parents will be notified as soon as possible as to where their child is assigned.  We hope to let parents know before Spring Break.
  8. Transfers between schools (i.e. families changing their minds) after the registration deadline require the transfer process, as staffing for schools is established based upon registrations as of this date. Transfer forms are available at the secondary schools. Building space and available staffing limit this process. For Grade 7s only, a review of transfer requests will be completed before the Grade 7 orientation dates in May.

Late Registration

The Late registration phase will be offered for parents who haven’t yet registered their child for Grade 8.   The Late phase will open Monday, March 7 at 9 am and close Wednesday, March 9 at noon.
 
Parents who did not complete an online registration form in either the General or Late phases must complete a paper registration form at their catchment high school.

All high schools have provided up to date information on their websites should you wish to know more about programs being offered specific to the school.  

Acceptance Criteria for prioritizing placement

Grade 8 to 12 registrations shall be prioritized on the following basis:

  1. in catchment area students who, in the previous year, attended the school;
  2. in catchment area students who, in the previous year, were ‘placed’ by the district in a different school;
  3. siblings of in catchment area students;
  4. new in catchment area students;
  5. siblings of out of catchment area students currently enrolled in the school;
  6. out of catchment area students who request to attend the school which is other than their catchment area school;
  7. out of district students

Please Note

The information system used to register all students does not accept students in more than one school. If students attempt to register in more than one school, the system will default back to their catchment school.

Student Transfer Guidelines (Secondary)

Students Moving into Grade 8 in 2016/17

While it is important that every student is afforded the opportunity to attend his or her school of choice, it is equally important that each of our secondary schools are safe, caring and orderly.

Managing student population, class size and staffing in our schools requires that students plan carefully should they wish to change schools. To this end, the following process has been designed to give our schools to best plan for student success.

Transfer Phase 1 (for Grades 9-12 only)

Transfer Phase 1 takes place between February 1, 2016 and February 26, 2016.

Students who wish to apply in this phase must pick up a transfer form from the school office of the secondary school to which they had been assigned, complete all required information (including obtaining a parent/guardian signature), and return it to the main office. Principals make a decision on the application, and students are informed of this decision by March 11, 2016.  The best chance to transfer schools is during Transfer Phase 1.

Transfer Phase 2 (Grades 8-12 only)

Students who were not successfully transferred in Transfer Phase 1 will be considered again in Transfer Phase 2, which occurs between March 29, 2016 and May 18, 2016. A second round of decisions will be made between principals, and students will be informed by May 24, 2016.

Phase 2 transfers will only occur if neither school is negatively impacted. The chance of a successful transfer in Phase 2 is less likely than in Phase 1.

Transfer Phase 3

The third transfer window occurs between May 24 and August 26, 2016. A decision will be made between principals, and students will be informed of their transfer status by August 31, 2016. This timeline allows both the school and the student to plan for first day of classes.

Students wishing to transfer during Transfer Phase 3 should understand that the school’s staffing, class sizes and structures may prevent the transfer. Good common sense decisions will be made to balance the needs of the student and those of the school.

The chance of a successful transfer in Phase 3 is less likely than in Phase 1 or Phase 2.

Transfers After the First Day of School

Students wishing to apply for a transfer after the first day of school should note that transfers may be considered under the following circumstances:

  • Where there is change of residence;
  • Where it can be demonstrated that it is not in the best interest of the student to return the student to his/her home school; or
  • Where the home circumstances have changed.

The chance of a successful transfer at this stage is less likely than in phases 1, 2 or 3.

Student Transfer Guidelines (Elementary)

Phase One February 10 to April 6

*Transfers are most likely in this phase as staffing is not in place yet

Parents who wish to have their children in Grades 1 to 7 transfer to another school for September:  

  • Obtain a 3 part – Student Transfer Request Form from their current school, complete the transfer form including signature, and have the current principal sign and date it. Current school retains the Student Transfer Request Form. Date and time is recorded in the Office Only section.

At the April 7 elementary principals meeting, all principals will bring all transfer request forms. Transfer decisions will be made at the meeting and when finalized the receiving school principal will sign the Student Transfer Request Form and give the yellow copy to the current school principal. This allows the current school to know that the transfer has been completed. The pink copy will be given to the parent.

Acceptance criteria for prioritizing placements **

  1. IN catchment with siblings already attending catchment school (proof of residence required) or displaced catchment siblings on district list
  2. IN catchment (proof of residence required)
  3. OUT of catchment with siblings
  4. IN catchment daycare
  5. OUT of catchment without siblings
  6. OUT of district with siblings (Register at the District Education Office)
  7. OUT of district without siblings

**Areas of rapid growth, schools such as Albion, Alexander Robinson, Pitt Meadows Elementary, and Yennadon will only be able to consider students falling within #1 and #2 of the acceptance criteria.

Students arriving from out of district/system should register at their catchment school. They will be wait-listed by grade in registration order and assured a space in a district school, most likely the school they have registered at. The catchment principal has the responsibility of ensuring the student has a placement in the district at the April 7 principal placement meeting.

If a parent is moving from out of district and they want to go to a school other than their catchment, please have them fill out a transfer form, but not a registration form. The new transfer form has all information needed to input student into BCeSIS therefore the completion of the registration form may not be necessary until the Fall. If student does not reside in SD42 and doesn’t have a catchment school then they should go to DEO to complete a transfer form.

Parents will be notified of placement decisions by the receiving school no later than April 15.

Phase Two April 8 to June 22

Transfers are not as likely in this phase as schools have been staffed based on numbers in phase one.

Same process as above. Principals ensure that students being placed on a waiting list have a signed Student Transfer Request Form from the current school even if they are in catchment. All students who are currently registered at a school in the district whether they have moved to the catchment or not will be wait-listed by grade in registration order.

Students arriving from out of district/system should register at their catchment school. They will be wait-listed by grade in registration order and assured a space in a district school, most likely the school they have registered at. The catchment principal has the responsibility of ensuring the student has a placement in the district at the June 23rd principal placement meeting.

If a parent is moving from out of district and they want to go to a school other than their catchment, please have them fill out a transfer form, but not a registration form. The new transfer form has all information needed to input student into BCeSIS therefore the completion of the registration form may not be necessary until the Fall. If student does not reside in SD42 and doesn’t have a catchment school then they should go to DEO to complete a transfer form.

At the June 23 elementary principal meeting, all principals will bring all transfer request forms (both in and out). Transfer decisions will be made at the meeting and when finalized the receiving school principal will sign the Student Transfer Request Form and give the yellow copy to the current school principal. The pink copy is given to the parent. Students will be accepted if there is room using the same acceptance criteria as above and not exceeding 21 in primary and 28 in intermediate unless approved by the Director of Elementary Education. Parents will be notified prior to June 27th. *If required there will be a transfer process at the May 19th principals meeting.

 

Phase Three June 23rd to August 24th

*Transfers are not as likely in this phase as in phases one and two.

Same process as above. Students are placed in registration order. Principals can accept students who have moved into their catchment if there is room prior to the August 25th meeting.

At the August 25th meeting, all principals will bring all transfer forms (both in and out). Prior to the meeting, principals should check with potential transfer students who were not successful in phase 2 to see if they are still interested in transferring. Students will be accepted If there is room, using the same acceptance criteria as above and not exceeding 21 in primary and 28 in intermediate unless approved by the Director of Elementary Education. Parents will be notified prior to September 1st.

*Noted dates for principals meeting are subject to change

Our vision
Our vision is for every individual to feel valued and for all learners to reach their full potential.
Our mission
Our mission is to fully support all individuals in their personal development as successful learners and respectful contributors to society.